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System Plan

North Central Kansas Libraries System

2014-2015 Annual Service Plan & Goals

System Description:

NCKLS is a network of cooperating libraries, serving 12 counties. The NCKLS plan of services and goals for 2014-2015 are based on the purpose of regional systems as established by K.S.A. 75-2547, to help local libraries provide library services to all citizens of the state, through shared planning and resource-sharing. Working with libraries in the region, NCKLS strives to enhance the local services of regional libraries, building on knowledge, cooperation, and support. Since 1965, there have been many changes in the methods of delivery and access to library services, but the overall mission of sharing resources and information remains consistent.


The NCKLS region includes the following eight taxing counties: Chase, Clay, Dickinson, Marion, Marshall, Morris, Riley and Washington. There are 33 legally established public libraries in the taxing counties.


NCKLS also provides consulting and continuing education services to public libraries in four non-taxing counties, including Pottawatomie, Wabaunsee, Geary and Lyon. There are seven contracting libraries in these counties and the Pottawatomie/Wabaunsee Regional Library System has eight branches.


Consulting and continuing education opportunities are also extended to twelve affiliate libraries, which include school libraries in 32 districts, five colleges, the Fort Riley Post Library and six outlets (not legally established public libraries) in taxing counties which include Greenleaf, Haddam, Longford, Morganville, Ogden, and Randolph. Outlet libraries take advantage of the NCKL rotating book collection.


In 2013, NCKLS completed a survey of public libraries to assess the most important benefits that individual libraries received from NCKLS and the most important services NCKLS provides to the region. Seven service areas ranked highest in benefits to individual libraries and to the region. NCKLS services and goals for the coming year are based on the following areas:

  1. Technology Support
  2. Resource-Sharing
  3. Consulting Services
  4. Continuing Education
  5. Service Grants
  6. Technical Services and Processing
  7. Summer Reading Program and Support for Children’s Services




Changes in 2013-2014

In 2013, the system board authorized a committee to review the distribution of Extended Service Grants to legally established public libraries in taxing counties. Several libraries had exceeded the standards of the former classification system. The committee recommended a new distribution based primarily on service population standards in the 2012 Standards for Kansas Libraries, with additional grant funds for technology and service improvements to help meet key standards in order to serve local needs identified by each library.


2014-2015 Service Goals

  1. Provide consulting services to all libraries in the region and facilitate communication.


Consulting services are available to all libraries in the region. Librarians and library boards may call on NCKLS staff for information and assistance in the areas of library governance, administration, and operation. Examples include board orientation, budget development, human resource management, marketing and public relations, planning, grant writing, community outreach, collection management, programming for all ages, and referral to appropriate resources for additional assistance.


  1. Contact each public library between August 2014 and August 2015 to provide a comprehensive review of system services and options available to each library.


  1. Provide assistance with early literacy programs, summer reading activity, and collection management for children of all ages, and library services to school-aged children and teens.


  1. Develop new contacts with school districts to identify opportunities to support the continuing education needs of school librarians.


  1. Support local advocacy efforts for legislative meetings and collaborative efforts that promote the value of library services.


  1. Improve NCKLS communication with member libraries with a revised web site by August of 2015.


  1. Provide support and assistance with implementation and maintenance of technology to meet the needs of each library.

The need for technology support has been the largest area of growth for system services. Technology support includes computer and telecommunication technologies for library productivity and service to customers. This includes support for a shared consortium catalog; assistance with planning, evaluating, purchasing and utilizing hardware and software; assistance with establishing Internet access; and training for staff.

  1. Review each public library’s technology plan annually for discussion, recommendations and planning assistance.


  1. Advise and assist libraries with the purchase of computer hardware and equipment.


  1. Provide support for Kansas Library on the Web (KLOW) for all public libraries in the region.


  1. Provide Internet filtering for all public libraries in the region.


  1. Identify, develop, and support continuing education opportunities to meet the needs of library staff and public library trustees in the NCKLS area.

NCKLS offers educational opportunities at workshops for librarians and board members in a variety of formats, as well as funding to attend workshops, conferences or activities that meet individual needs and interests.


  1. Host annual Book Fair in the spring.


  1. Organize the annual technology training day in the fall.


  1. Present an annual summer reading workshop in the spring.


  1. Schedule system library directors’ meetings.


  1. Provide a program of broad interest to librarians and trustees at the annual meeting in August.


  1. Assist with the delivery of the regional library systems’ APPLE program and encourage new public library directors in the NCKLS region to complete the program.


  1. Develop a manual for regional public library trustees for distribution by August 2015.


  1. Provide one-on-one technology training for staff of all libraries in the region on a variety of library and productivity applications.


  1. Continue to develop or coordinate training using a variety of formats to meet the unique needs of public libraries in the region.



  1. Maintain the level of funding for grants to public libraries in taxing counties to support basic services and to encourage innovation.

In addition to extended service grants, eligible libraries in taxing counties may receive grants for technology improvements, service improvements and continuing education. Available grant funds increased by a total of $44,800 in 2014.


  1. Maintain extended service grants (ESG) and review criteria for allocation of funding.


  1. Maintain and evaluate a new grant opportunity for service improvements.


  1. Provide funding and support for annual e-rate applications for public libraries in taxing counties.


  1. Maintain funding for technology grants.


  1. Maintain funding for continuing education grants to all public libraries in the NCKLS region to help support workshop costs, travel, registration and/or attendance at library-related conferences and workshops.



  1. Provide technical services and processing to facilitate and encourage resource sharing.


NCKLS subsidizes the cost of technical services for ordering, cataloging and processing materials. The cost of technical services has been kept very low in an effort to encourage libraries to share resources by maintaining accurate holdings, and to provide staffing and materials handling efficiencies for small libraries. NCKLS libraries also take advantage of volume discounts for supplies and cataloging.


  1. Continue to encourage public libraries in the region to participate in the NorCat regional catalog with administrative and technical support.


  1. Develop a NorCat users-group that meets twice a year.


  1. Provide support for NorCat catalog enhancements for participating consortium libraries, including CILL, Syndetics.


  1. Provide coordinated purchasing options to facilitate purchasing library material for optimum discounts and value-added support for NorCat.


  1. Continue cataloging and processing services. Review schedule of costs annually.


  1. Provide assistance with Interlibrary Loan for lending and borrowing material.
  2. Encourage resource-sharing with funding for the courier service or postage for libraries in taxing counties that participate in Interlibrary Loan.


  1. Provide access to a variety of shared collections to expand the resources available to citizens.

One of the most popular services NCKLS offers is a collection of current, popular reading material and kits to supplement the collections and programs of member libraries.  NCKLS also contributes to shared e-resources, including books, magazines and databases for use by member libraries.


  1. Continue to provide and deliver a rotating book collection to NCKLS libraries.


  1. Provide large print books for long-term care institutions through local libraries.


  1. Provide funding for shared eBook and electronic resources.


  1. Provide a rotating collection of story time kits and maker-space kits to libraries in the region.


  1. Cooperate with the State Library of Kansas to distribute 6×6 kits.


  1. Continue support and evaluation of online magazine subscriptions for the region through Zinio.


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